Administrative Assistant - Legal
Applied MaterialsWho We Are
Applied Materials is a global leader in materials engineering solutions used to produce virtually every new chip and advanced display in the world. We design, build and service cutting-edge equipment that helps our customers manufacture display and semiconductor chips – the brains of devices we use every day. As the foundation of the global electronics industry, Applied enables the exciting technologies that literally connect our world – like AI and IoT. If you want to push the boundaries of materials science and engineering to create next generation technology, join us to deliver material innovation that changes the world.
What We Offer
Salary:
$29.00 - $39.60Location:
Santa Clara,CAYou’ll benefit from a supportive work culture that encourages you to learn, develop, and grow your career as you take on challenges and drive innovative solutions for our customers. We empower our team to push the boundaries of what is possible—while learning every day in a supportive leading global company. Visit our Careers website to learn more.
At Applied Materials, we care about the health and wellbeing of our employees. We’re committed to providing programs and support that encourage personal and professional growth and care for you at work, at home, or wherever you may go. Learn more about our benefits.
Job Description:
Applied Materials has an exciting opportunity for a highly organized, proactive new college graduate to provide day-to-day administrative and coordination support across multiple legal teams. You’ll manage complex calendars, help submit purchase orders, create communication and marketing-style content, assist in patent application processes, and coordinate events and trainings for the broader legal organization. This role is ideal for someone with minimal prior experience who is eager to learn, is detail-oriented, and enjoys helping diverse teams operate smoothly.
This role will join our world class Legal & Compliance Organization (LCO), working with our Patent legal team, along with our Privacy, IP Protection, Legal Ops, and Data Governance teams.
Key Responsibilities:
Calendar & Coordination (multi-team)
Own complex calendars across multiple teams; schedule meetings, resolve conflicts, and prepare agendas and materials.
Track follow-ups, action items, and deadlines; keep stakeholders aligned.
Patent Application Process Support
Coordinate signatures and documentation, organize invention disclosures, and assist with filing logistics in partnership with Patent/IP Operations; track milestones and update status.
Procurement & POs
Prepare and submit purchase orders, vendor requests, and receipts; ensure accuracy of line items, approvals, and delivery confirmations in the company’s procurement system.
Content Creation & Communications
Draft concise emails, updates, and internal posts; develop lightweight marketing-style materials (flyers, one-pagers) and training content (slides/handouts) to support program roll-outs and events.
Maintain shared repositories (SharePoint/Teams) and keep templates current.
Event & Training Planning
Work alongside our executive assistant team to plan logistics for legal-wide events (rooms, invites, AV, catering), manage RSVPs, and support prize/recognition workflows; capture feedback and improve post-event processes.
Qualifications:
Bachelor’s degree.
Minimal experience in administrative tasks.
Strong organization and time management; comfort juggling multiple calendars and deadlines.
Clear written and verbal communication; ability to tailor tone for executives and broader audiences.
Proficiency with Microsoft 365 (Outlook, Word, PowerPoint, Excel, Teams) and willingness to learn procurement and patent tools.
Attention to detail, confidentiality, and professional judgment.
Minimal experience in basic content writing, or student/club marketing or training materials (class projects are welcome).
A can-do attitude, with a willingness to work hard and help multiple teams
Location: Santa Clara, full-time on-site
Additional Information
Time Type:
Full timeEmployee Type:
Assignee / RegularTravel:
NoRelocation Eligible:
NoThe salary offered to a selected candidate will be based on multiple factors including location, hire grade, job-related knowledge, skills, experience, and with consideration of internal equity of our current team members. In addition to a comprehensive benefits package, candidates may be eligible for other forms of compensation such as participation in a bonus and a stock award program, as applicable.
For all sales roles, the posted salary range is the Target Total Cash (TTC) range for the role, which is the sum of base salary and target bonus amount at 100% goal achievement.
Applied Materials is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, national origin, citizenship, ancestry, religion, creed, sex, sexual orientation, gender identity, age, disability, veteran or military status, or any other basis prohibited by law.
In addition, Applied endeavors to make our careers site accessible to all users. If you would like to contact us regarding accessibility of our website or need assistance completing the application process, please contact us via e-mail at Accommodations_Program@amat.com, or by calling our HR Direct Help Line at 877-612-7547, option 1, and following the prompts to speak to an HR Advisor. This contact is for accommodation requests only and cannot be used to inquire about the status of applications.